COVID-19 Measures

All information concerning our COVID-19 approach.
Last update: 15 December 2020 - 12:00

From 30 November 2020:

COVID-code red

Our educational approach and planning are affected by these measures. We want to keep everyone well informed about the current situation and any expected changes.
We closely collaborate with the competent governmental authorities and educational networks, so we can respond quickly if necessary.

The general framework is set out below.

  • Further communication about the practical implications for students is organised by the departments.
  • Staff members receive further messages from their expertise network or Head.

What does this mean in practice?

What to do in case of (suspected) infection or after quarantine?

You should inform the university of applied sciences as soon as possible. We will make sure this information is treated confidentially. You can find the complete reporting procedure on My Dinar (accessible for students and staff). With these guidelines, we comply with GDPR legislation.

 

 

  1. Call us, or complete the online form.
    By telephone: call your department secretariat or the general number (09 234 90 00). When you call, one of our staff members will run through a report form with you to get all useful information.

    You can also notify the UAS by filling out this online internal report form.

  2. After an internal consultation with our Health and Safety office and your Head, you will be contacted by your department to make further arrangements.

Our code red-measures

From Monday 30 November, after one month of lockdown, practice-based teaching on campus will be resumed, but albeit to a very limited extent and under strict conditions. Until further notice, this ‘code red’ will apply until the end of the semester.

We have listed the most important measures for students (general framework):

  • Distance learning is the standard for most educational activities
  • From 30 November: a very limited number of specific teaching activities can be organised on campus again.
  • Our campuses will remain open with limited accessibility.
  • Distance and hygiene rules, and mandatory use of face mask continue to apply on campus.

Continue to apply:

8 basic hygiene measures for good behavior during the fight against COVID-19

FAQ's for international students coming to Belgium in 2021

Which steps do I need to follow when I arrive in Belgium?

An online guide will be available soon, including all relevant information and advice regarding the COVID-19 measures on the Ghent city website.

Administration:

  • The government requires that you fill in the passenger locator form 48 hours before arrival in Belgium.
    All incoming foreign students, regardless of their means of transport, must complete the PLF at the earliest 48 hours prior to their arrival in Belgium.
    Exception:
    Students who do not arrive in Belgium via air or sea transport, and who were abroad for maximum 48 hours or who will stay in Belgium for maximum 48 hours, are not required to fill out a PLF. This applies for instance to Dutch students who participate in an exam and then return home.

Transport:

  • If you are flying into Brussels National Airport: the train station is located at level -1, directly under the departures and arrivals halls. There are direct train services to almost every city in Belgium.

What is the current Corona policy in Belgium?

All students are recommended to visit the website of the government regularly concerning the corona measurements in Belgium.

You are allowed to move about freely but always carry a face mask with you.

These directives are compulsory, failure to comply with them may result in a fine. Failure to wear a face mask where mandatory will result in a fine of €250.

Some cities or towns may have additional measures. Check the website of your city or town. The rules will apply from 29 July onwards.

What is the colour code of my country?

Inside EU, Schengen or United Kingdom:

If you are entering Belgium and you come from a red zone area, a COVID-19 test and 7 days of self-quarantine are required.

If you are coming from an orange zone area, self-quarantine and a COVID-19 test are recommended.

If the test is positive you need to self-isolate for 7 more days.

Outside EU and Schengen:

All countries outside EU and Schengen are considered a red zone. 7 days of self-quarantine and a COVID-19 test within 2 days of arrival are required, or you will risk a fine of €208 to €4,000.

If the test is positive you need to self-isolate for 7 more days.

(Source: https://www.info-coronavirus.be/en/testing/)

What to do upon arrival in Ghent? Online paperwork after quarantine?

What to do upon arrival?

  1. Pay attention to the colour code of the country where you come from.
  2. When you arrive in Belgium you immediately go to your student dorm.
  3. At your dorm, you will receive the most important information you need to know about the COVID-19 measures for the first weeks and the entire semester.

RED ZONE

If you come from a red zone, it is mandatory to get a COVID-19 test within 48 hours at a test centre. In Ghent, this is at AZ JAN PALFIJN clinic. Afterwards you need to stay in quarantine for 7 days straight. Artevelde UAS will provide you with a certificate allowing you to be tested. This certificate will be handed out by the person responsible at your dorm, or by your programme coordinator. The COVID-19 test results are known after 48 hours. After your Covid-19 test you need to fill in this form for the administration procedure.

After your COVID-19 test: submit this form

This form needs to be filled in by the student when the student has been tested.

ORANGE ZONE

If you come from an orange zone it is highly recommended to go to the COVID-19 test centre as well. Artevelde UAS also recommends you to stay in your dorm for 7 days straight.

GREEN ZONE

If you come from a green zone you don't have to go to the COVID-19 test centre and you don't have to stay in quarantine. But of course, if you don’t feel well you should see a doctor as soon as possible.

What does self-quarantine mean?

  • Do not go to class or go outside if there is no need to
  • Avoid close contact with your housemates, especially people in poor health
  • If possible: sleep separately, use a separate toilet and bathroom
  • Never share objects with your housemates (cutlery, cups, glasses, towels, etc.) and wash your hands regularly
  • Do not invite family or friends over
  • You may leave the house for essential movements such as grocery shopping, buying medicines or going to the doctor. Always keep a good distance from others and wear a face mask. If possible, have other people do the shopping for you
  • If you have any symptoms, contact your doctor immediately, who will decide if a test is necessary

If international students want to make use of quarantine coaching they can send an e-mail to lokalecontacttracing@stad.gent or call to 0473 89 01 38.

How can I stay informed?

Given the importance of this matter we urge you to keep an eye on your inbox frequently to stay informed about the latest news.

  • AUAS Inbox: Our management and our HSE Office will send you emails with the most important updates concerning COVID-19. You will receive these in English.
  • Website:

https://www.artevelde-uas.be/

https://www.artevelde-uas.be/sites/default/files/a5_kaartje_1920_eng.pdf

https://www.artevelde-uas.be/we-are-here-you

https://www.arteveldehogeschool.be/nieuws/hoe-ziet-het-campusleven-er-volgend-jaar-uit (Dutch)

https://www.arteveldehogeschool.be/nieuws/coronavirus-arteveldehogeschool-informeert-haar-medewerkers-en-studenten FAQ (Dutch)

  • Students dorms
  • On campus
  • By your Programma Coordinator
  • Facebook

What are the guidelines at the student dorms?

BAGATTENHUIS, SAVAANHUIS, JERUZALEMHUIS:

  • Wearing face masks in all common spaces is mandatory
  • In addition to wearing face masks: keep 1,5 m distance, if possible.
  • In shared kitchens and living rooms: cooking is allowed with a limited number of people at the same time. We recommend students to eat in their own room. Dining rooms are open for a limited number of people at tables for maximum 2 with social distance. Living rooms are closed. See details on posters at the student house.
  • We recommend not to invite guests. Don’t invite people (friends, co-residents, etc.) in your room except for 1 person at the same time and keep social distance as much as possible.
  • Cleaning frequency has been increased.
  • Disinfectant gel or water and soap is provided.

KORTRIJKSEPOORTSTRAAT, GOUDSTR, STROPKAAI, ZEBRASTRAAT

  • Wearing face masks in all common areas is mandatory
  • In addition to wearing face masks, keep 1.5 m distance if possible.
  • These student houses are apartments for maximum 5 residents, so they can be considered as a family bubble: Keep your distance in the common rooms. The use of the kitchen is not limited to a maximum number of people at the same time.
  • We recommend not to invite guests. Don’t invite people (friends, co-residents, etc.) except for 1 person at the same time and keep social distance as much as possible.
  • Disinfectant gel or water and soap is provided.

Quarantine regulations for all student houses mentioned above:

  • Is possible in your own room
  • Microwave will be provided
  • In case it is not possible to do your own shopping, a fellow student can be asked to help you
  • If possible, a separate shower and toilet will be reserved for you. We will ask you to disinfect after use. Of course, these are also frequently cleaned by the cleaning team.

Artevelde UAS has switched to code red - What does this mean for the upcoming semester?

As statistics show, the COVID-19 situation is far from improving. Additional measures are taken at several levels to contain the spread of the virus. At this moment, it is vital to avoid physical contact whenever possible.

Because of the slow decline in infections, Minister Ben Weyts has announced that code red is maintained at least until the end of February 2021. For that reason, Artevelde UAS will apply code red until 15 March. We will assess the situation at the end of February, taking into account government decisions.

What does code red involve?

  • Educational activities are organised in the form of distance learning (web lectures, live streams, interactive classes)
  • Internships and workplace learning are possible if allowed by the internship location or workplace, and under the conditions that apply there.
  • Research and service activities can be carried out physically at an external location, depending on the initiator's regime.
  • Our campuses will remain open with very limited accessibility.
  • On campus, strict distance and hygiene rules, and mandatory use of face mask still apply.

What if you do not take a COVID-19 test?

You should get a COVID-19 test within 2 days upon arrival in Belgium. If you fail to get tested, you risk a fine of €208 to €4,000. The government actively contacts people entering Belgium from a red zone based on the passenger locator form. In Ghent, you can get a COVID-19 test at AZ JAN PALFIJN clinic.

Administration flow and procedure before and after a COVID-19 test

After quarantine you need to register at the Ghent city Registration office by filling in this eForm online

  • Incoming students will have to pay their COVID-19 test.
  • Incoming students coming from a red or orange zone need to fill in the passenger locator form (at arrival via https://travel.info-coronavirus.be/public-health-passenger-locator-form - or it is possible to fill in the form during the flight to Belgium or at the airport).
  • Incoming students from a red zone will receive a text message with an activation code (PCR-code).
  • Students have to make an online appointment to take a COVID-19 test via https://gent.testcovid.be/en/
    • Students will be asked to enter their BIS number (a 'national insurance number'). All international students receive a BIS number from Artevelde UAS.
    • Students from a red zone also need to enter their activation code. They must go in quarantine for 7 days, even if the result of the test turns out to be negative. Going outside is only allowed if it is very urgent. Students should follow the programme online and they cannot do an internship at that moment.
    • Students from an orange zone must have their Passenger Locator Form with them when they sign up at the test centre. They only need to go in quarantine if they get a positive test result.
  • After a COVID-19 test, students must fill in this form to complete the administration procedure for Artevelde UAS.

If international students want to make use of quarantine coaching, they can send an email to lokalecontacttracing@stad.gent or call to 0473 89 01 38.

What can I expect during spring semester 2021?

Artevelde University of Applied Sciences is well prepared for the upcoming academic year. We took the challenge full on, and we are ready to welcome you to an educational setting and campus life that have been adapted to the corona context. We closely follow the sector-specific (inter)national guidelines and implement them in our approach throughout all departments of the institution. This enables us to offer classes and a student life that are still authentic to Artevelde UAS, and that meet the educational and health & safety needs of our students and staff. As a UAS, we want to do more than offer online programmes, unless this is prohibited because of a total lockdown. For now, this is not the case.

  • almost every lesson is recorded, so that everyone can follow the programme remotely, especially those who arrive late or have to stay in quarantine.
  • the personal approach: the department and the coordinator still organise introduction days to facilitate the integration process and help with any questions related to COVID-19.

What about local and regional travel policies or city restrictions?

An online guide including all necessary information and advice regarding the COVID-19 measures is available on the Ghent city website.

Mental well-being

Do you need someone to talk to?

Students are welcome at Student Support.

What can you do?

Ask someone how he or she is really doing or call a fellow student you haven't heard in a while.

Is it difficult for you to study at your dorm or at home?

You are welcome on campus if you have difficulties working from home. Students can reserve a study spot via the library.

Who can I contact regarding the COVID Test, Housing, VISA?

General COVID-19 related questions: corona@arteveldehs.be

COVID-19 test: Stefaan Vervaet stefaan.vervaet@arteveldehs.be

Housing: Elena Beellaert housing@arteveldehs.be

Educational and social programme: your programme Coordinator

VISA: Iris Postma iris.postma@arteveldehs.be

What does the entire arrival and testing procedure look like for incoming foreign students?

  1. PLF - Passenger Locator Form
  2. Test upon departure
  3. Quarantine upon arrival
  4. Test after quarantine

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  1. PLF - Passenger Locator Form

    All incoming foreign students, regardless of their means of transport, must complete the PLF at the earliest 48 hours prior to their arrival in Belgium.

    Exception: Students who do not arrive in Belgium via air or sea transport, and who were abroad for maximum 48 hours or who will stay in Belgium for maximum 48 hours, are not required to fill out a PLF. This applies for instance to Dutch students who participate in an exam and then return home.

  2. Test upon departure

    The incoming students must have a negative test result, from a test that was taken not earlier than 72 hours prior to their departure to Belgium. They will not be allowed to board a plane if they have a positive test result.

    Additional information - Remember: The document with the test result must be readily available for inspection, either on paper or in digital form. The document must be written in Dutch, French, German, or English. The document the traveller or carrier has drawn up for intermediaries states:

    - A negative test result.
    - The date of the sample: the document is valid for 72 hours from that date.
    - Only PCR tests for SARS CoV-2 that are PCR-approved are accepted. (The fast antigen test must be included in the following list: Listes des tests antigéniques autorisés par les autorités françaises pour (…) - France in the United Kingdom - La France au Royaume-Uni ( ambafrance.org ))
    - The analysis must be done in an official laboratory in the country the traveller departs from, and certified by a doctor or Biological pharmacist (equal to NIHDI).

    The following tests are not accepted:

    - RT-LAMP.
    - Serological tests. The test result must be inspected before the carrier leaves the departure country (if the carrier is not the passenger): if the document is not available, the passenger will not be admitted. For persons arriving in Belgium by their own means of transport, sample checks may be carried out.

  3. Quarantine upon arrival

    Incoming students returning from red zones, who spent more than 48 hours abroad and who will stay in Belgium for more than 48 hours, are considered 'high-risk contacts', meaning they must quarantine upon arrival.

    For persons considered as 'high-risk contact', the quarantine period starts on the day they leave the red zone, provided this is clearly and objectively stated on the PLF. Otherwise, the quarantine starts from the moment the traveller arrives in Belgium, after a stay in a red zone, unless otherwise determined by the attending physician/decree of the federated entities.

    The students must quarantine for at least 7 days.

  4. Test after quarantine

A test is required on day 7 of the quarantine. If the test on day 7 is negative, the student is allowed to end the quarantine. The incoming foreign student stays alert for COVID-19 symptoms for another 7 days.

The test on day 7 can be done at AZ Jan Palfijn. The students themselves make an appointment and bear the costs of this test (around €47).
See other FAQ: "Administration flow and procedure before and after a COVID-19 test."

(latest update: 11/01/2021)