Important information for international students

Artevelde University of Applied Sciences cannot reimburse extra, unexpected costs you might have due to:​

  • cancellation of the mobility (be it by the host institution or be it by the student himself or herself)​

  • corona measures that must be taken in the context of travelling abroad (for example Covid tests, vaccinations, quarantines, ...)​

So take this into account when organizing your mobility. Look for bookings and flights that can be canceled free of charge, check whether your deposit is refundable. Wait as long as possible before booking so that you have the clearest possible picture of the progress of your mobility.​

International students can visit the Flanders Expo vaccination center without an appointment for their vaccination.

Therefor students need a BIS number, created by AUAS. They also have to be able to show with which vaccine they have already been vaccinated with and the date of the last shot.

Attention, the vaccination center is no longer open every day.

When your mobility can continue please register at the Ghent city Registration office upon arrival by filling out this eForm.

Frequently asked questions for international students

Current Corona policy in Belgium

All students are recommended to visit the website of the government regularly concerning the corona measures in Belgium.

You are allowed to move about freely, but always carry a face mask with you.

These directives are compulsory, failure to comply with them may result in a fine. Failure to wear a face mask where mandatory will result in a fine of €250.

Some cities or towns may have additional measures. Check the website of your city or town.

Local and regional travel policies or city restrictions

An online guide including all necessary information and advice regarding the COVID-19 measures is available on the Ghent city website.

Staying informed

Given the importance of this matter we urge you to keep an eye on your inbox to stay informed about the latest news.

Student dorm guidelines


  • Wearing face masks in all common spaces is mandatory
  • In addition to wearing face masks: keep 1.5 m distance, if possible.
  • In shared kitchens and living rooms: cooking is allowed with a limited number of people at the same time. We recommend students to eat in their own room. Dining rooms are open for a limited number of people. You can eat at tables for maximum 2 with social distance. Living rooms are closed. See details on posters at the student house.
  • We recommend not to invite guests. Do not invite people (friends, co-residents, etc.) in your room except for 1 person at the same time and keep social distance as much as possible.
  • Cleaning frequency has been increased.
  • Disinfectant gel or water and soap is provided.


  • Wearing face masks in all common areas is mandatory
  • In addition to wearing face masks, keep 1.5 m distance if possible.
  • These student houses are apartments for maximum 5 residents, so they can be considered as a family bubble: Keep your distance in the common rooms. The use of the kitchen is not limited to a maximum number of people at the same time.
  • We recommend not to invite guests. Do not invite people (friends, co-residents, etc.) except for 1 person at the same time and keep social distance as much as possible.
  • Disinfectant gel or water and soap are provided.

Quarantine regulations for all student houses mentioned above:

  • Is possible in your own room
  • Microwave will be provided
  • In case it is not possible to do your own shopping, a fellow student can be asked to help you
  • If possible, a separate shower and toilet will be reserved for you. We will ask you to disinfect after use. Of course, these are also frequently cleaned by the cleaning team.

What can I expect during spring semester 2022?

Artevelde University of Applied Sciences is well prepared for the upcoming academic year. We took the challenge full on, and we are ready to welcome you to an educational setting and campus life that have been adapted to the corona context. We closely follow the sector-specific (inter)national guidelines and implement them in our approach throughout all departments of the institution. This enables us to offer classes and a student life that are still authentic to Artevelde UAS, and that meet the educational and health & safety needs of our students and staff. As a UAS, we want to do more than offer online programmes, unless this is prohibited because of a total lockdown.

  • almost every lesson is recorded, so that everyone can follow the programme remotely, especially those who arrive late or have to stay in quarantine.
  • the personal approach: the department and the coordinator still organise introduction days to facilitate the integration process and help with any questions related to COVID-19.

Mental well-being

Do you need someone to talk to?

Students are welcome at Student Support.

What can you do?

Ask someone how he or she is really doing or call a fellow student you haven't heard in a while.

Is it difficult for you to study at your dorm or at home?

You are welcome on campus if you have difficulties working from home. Students can reserve a study spot via the library.

Who can I contact regarding the COVID Test, Housing, VISA?

General COVID-19 related questions:

COVID-19 test: Stefaan Vervaet

Housing: Elena Beellaert

Educational and social programme: your programme Coordinator

VISA: Iris Postma

Departure, arrival, and testing procedure

  1. PLF - Passenger Locator Form
  2. Test upon departure
  3. Declaration of honour
  4. Quarantine upon arrival
  5. Test after quarantine

  1. PLF - Passenger Locator Form

    All incoming foreign students, regardless of their means of transport, must complete the PLF at the earliest 48 hours prior to their arrival in Belgium. After submitting the PLF, you will receive:

    - a confirmation email with a QR-code. You will be asked to show this code when boarding.
    - a text message with a code you can use for a test on day 1. You have to get tested before you leave, so you can ignore this.
    - a text message with a code for a test on day 7.


    Students are not required to fill out a PLF if:

    - they come to Belgium with their own transport (e.g. car, motorcycle).
    - they were abroad for maximum 48 hours, or will stay in Belgium for maximum 48 hours.

    This applies for instance to Dutch students who participate in an exam and then return home.

  2. Test upon departure

    The incoming students must have a negative test result, from a test that was taken not earlier than 72 hours prior to their departure to Belgium. They will not be allowed to board a plane if they have a positive test result.

    Additional information - Remember: The document with the test result must be readily available for inspection, either on paper or in digital form. The document must be written in Dutch, French, German, or English. The document the traveller or carrier has drawn up for intermediaries states:

    - A negative test result.
    - The date of the sample: the document is valid for 72 hours from that date.
    - Only PCR tests for SARS CoV-2 that are PCR-approved are accepted.
    (The fast antigen test must be included in the following list: Listes des tests antigéniques autorisés par les autorités françaises pour (…) - France in the United Kingdom - La France au Royaume-Uni (
    - The analysis must be done in an official laboratory in the country the traveller departs from, and certified by a doctor or Biological pharmacist (equal to NIHDI).

    The following tests are not accepted:

    - RT-LAMP.
    - Serological tests.
    - The test result must be inspected before the carrier leaves the departure country (if the carrier is not the passenger): if the document is not available, the passenger will not be admitted. For persons arriving in Belgium by their own means of transport, sample checks may be carried out.

  3. Declaration of Honour

    Travelling for the purpose of study is considered an essential journey, and therefore remains possible.

    When you travel, you must be able to present a declaration of honour indicating the purpose of your journey to Belgium (being: study). This declaration of honour needs to comply with a set of formal requirements. The FPS Interior has provided a standard form, which you can download here. Please mind: if this is a regular journey, you should check the box on top of the form. Otherwise, you will need a new form every time you make the journey. As supporting document, you must print your certificate of enrolment from the Digital Administration Office.

  4. Quarantine upon arrival

    All incoming students who will stay in Belgium for more than 48 hours are considered 'high-risk contacts' and must quarantine upon arrival for at least 10 days.

  5. Test after quarantine

    A test is required on day 7 of the quarantine. This test can be done at AZ Jan Palfijn. You must make an appointment yourself at the test centre via
    To make the appointment, you need:

    - the activation code which you received via text message
    - your BIS number. You can request your BIS number from the international office of your higher education institution. The students themselves make an appointment and bear the costs of this test (around €47).

    It is possible that you do not receive a text message with a code to get tested on day 7. In that case, you must make an appointment in a different lab. Follow the step-by-step plan on DINAR.

    You must quarantine for 10 days.

    Please complete the UAS report form on DINAR once you have the test result.

    - If the test on day 7 is negative, you can end quarantine on day 11. You must remain alert for COVID-19 symptoms for another 4 days.
    - If the test on day 7 is positive, you must self-isolate for another 10 days.

    Do you become ill, or do you develop symptoms during quarantine? Then let us know via

    (latest update: 15/12/2021)

Self-quarantine explained

  • Do not go to class or go outside if there is no need to
  • Avoid close contact with your housemates, especially people in poor health
  • If possible: sleep separately, use a separate toilet and bathroom
  • Never share objects with your housemates (cutlery, cups, glasses, towels, etc.) and wash your hands regularly
  • Do not invite family or friends over
  • You may leave the house for essential movements such as grocery shopping, buying medicines or going to the doctor. Always keep a good distance from others and wear a face mask. If possible, have other people do the shopping for you
  • If you have any symptoms, contact your doctor immediately. Your doctor will decide if a test is necessary

International students who want to make use of quarantine coaching can send an email to or call 0473 89 01 38.