• Register online

  • Send your confirmation email

  • Payment of your application fee

  • We'll contact you within three weeks

  • We'll examine your application

  • Payment of the applicable costs

  • You'll receive your admission documents and be able to apply for a visa

  • Check whether you are eligible for exemptions (if applicable)

  • Finalise your enrolment in person

Register online before 1 May 2020

You can register online for academic year 2020-2021 as of 1 November 2019.

In the 'Extra' section of the web registration, you can fill in the name of the study programme you wish to follow.

Make sure to add the following required documents to your application:

  • Diploma of secondary and/or higher education (make sure to include an official translation if your diploma(s) is/are not in English, French, Dutch or German). When you are a resident of Ghent upon registration and you still need an official translation of your diploma into Dutch, please contact IN-Gent (information only available in Dutch) for a free translation of this diploma;
  • Transcript of records (make sure to include an official translation if your diploma(s) is/are not in English, French, Dutch or German);
  • Color copy of identity card/passport (front- and backside);
  • Proof of English proficiency (you can see here which language certificates we accept).

The application deadline for academic year 2020-2021 is 1 May 2020. After this date it is no longer possible to apply. So make sure to register on time, even if there are still documents missing to complete your application. 

Register for AY 20-21

Send your confirmation email

Once the application is filled out, send a confirmation email to admissions@arteveldehs.be containing:

  • your first name and last name
  • the study programme you wish to follow

Payment of your application fee

Pay the application fee of 75 euro (excluding additional bank charges). This application fee is non-refundable.

We will contact you within 3 weeks

Once we have received the application fee we will further investigate your admission request.

Within three weeks, we will send you an email saying whether or not you meet the admission requirements.

If you meet the requirements, the educational institution itself must send a certified copy of your diploma of secondary and/or higher education + transcript of records to our university of applied sciences, in a sealed envelope.

We will examine your application

After we have received and verified these documents, you will receive an answer confirming the approval or rejection of your application.

Payment of the applicable costs

Processing cost

You will receive an email asking you to pay the processing cost. For academic year 2020-2021 this is a total amount of 3,730 euro. Upon enrolment, this amount will be converted into the tuition fee.

Proof of sufficient means of subsistence

You will need to prove that you have the required necessary means to cover your healthcare, living expenses, and study and repatriation costs.

There are two possibilities to do so:

  • Option 1: You transfer the means of subsistence for the complete academic year to the blocked account of Artevelde University of Applied Sciences. The total amount for academic year 2020-2021 (14 months) is 9,590 euro. The amount is transferred back to your Belgian bank account in instalments of 685 euro per month (including a double instalment in September).
  • Option 2: You have a sponsor who is able to demonstrate that he/she has sufficient resources to take over responsibility from you, for one academic year. You will need to fill out the Annex 32 document at the Embassy and deliver the signed and stamped document to us by email.

We advise you to choose the first option for a smooth student visa application process at the Belgian Embassy. You will receive a 'certificate of sufficient means of subsistence' from us as proof of the payment of the means of subsistence, which will facilitate your visa application process.

The payment deadline of the processing cost + sufficient means of subsistence is 30 June 2020.

You receive your admission documents and can apply for a visa 

After we have received the payments, we will send you and the Belgian Embassy/Consulate where you plan to apply for your student visa, the following documents by email:

  • Permission to Enrol
  • Certificate of Sufficient Means of Subsistence (if you have chosen option 1 in the step above).

These documents will allow you to apply for a student visa. We will reserve a place for you in the programme provided that there are still places available for your country. If there are no more places available, the processing costs (and means of subsistence, if applicable) will be fully refunded.

The minimum waiting time for visa processing is approximately 4 weeks, but it could take up to 3 months. Therefore, submit your visa application on time (The earliest to start you visa application is 3 months before the start of our programme). For more information about the visa application at the Belgian Embassy/Consulate, click here. 

Check whether you are eligible for exemptions

You might be eligible for exemptions if you have already obtained credits in similar higher education courses before. You can verify this with the contact person of the programme you wish to follow.

Finalise your enrolment in person

You can finalise your enrolment in person at the Student Administration Office (campus Hoogpoort). Enrolment for academic year 2020-2021 officially starts on Friday 26 June 2020 every working day from 10am till 4 pm at he Student Administration Office (campus Hoogpoort).

New opening hours Student Administration Office as of 1 October 2019 ( for AY 19-20):

Monday 10-12am  
Tuesday  10-12am  
Wednesday 10-12am 2-4pm
Thursday 10-12am  
Friday 10-12am

Enrolment outside the opening hours only possible after appointment

Upon enrolment, your previously paid processing costs will be converted into your tuition fee.